Registration / Accomodation / Visa

Registration

Online registration is closed.

Main Conference

Registration Fee

1. Presenter must register by March 31.
2. Reduced member fee is applied if the participant is a member of either one of the IAPR regional representative societies or societies in cooperation with MVA2019.
3. Seniors are 65 years old or older. A proper certificate that verifies the age of the applicant is required. Those who need assist in visa application process are NOT eligible.
4. Students are required to present their student ID at the reception desk upon registration. Registration fees for Non-presenter student do not include Banquet. Non-presenter students who wish to attend the banquet will be requested to apply for Banquet  (JPY 15,000.-) in addition to their registration fee.
5. Timezone of deadline is JST (UTC+9).

Tutorial on May 27, Technical Tour on May 31, Young Researchers Meeting on May 29

A registration fee for the tutorial is JPY 5,000.- which is additional to the main conference registration fee. Technical Tour and Young Researchers Meeting are free of charge. For those events, capacity is limited, seats are on first-come-first-served basis, and registration in advance is necessary to keep a seat.

Banquet on May 29 (18:30–21:30 at HYATT REGENCY TOKYO)

A registration fee for conference attendees other than Non-presenter Students incudes attendance at the banquet. Attendees as Non-presenter Students and those who are not conference attendees who wish to attend the  banquet are requested to buy a ticket (JPY 15,000.-).

Accomodation

The official travel agency, KNT-CT Global Travel CO., LTD (KNT), has secured a number of hotel rooms close to the conference venue. Accomodation reservation can be made online by April 20 on the same site as the registration.

Payment / Cancellation

Payment

All payments must be made in Japanese Yen (JPY) with a credit card through the online system or by bank transfer.

• Credit Card
  Major credit cards (Visa, MasterCard, American Express, Diners Club, or JCB) can be used to make payment. Payment by credit card is possible only through the online system. 
• Bank Transfer
  If you wish to make a payment by bank transfer, please make the payment to the account that is indicated in the confirmation email before the deadline. 
  Please note that any bank transfer fees that you may have to pay are not included in the price. Payment by credit card or bank transfer can be accepted.

Applicants will receive a confirmation e-mail when the payment is completed. No registration and/or reservation will be confirmed in the absence of this payment.

Cancellation Policy

For registration and banquet fees, a full refund can be received when cancellation is made before May 11. Afterwards, no refund is accdpted for cancellation. 

For accommodation fee, please refer to the details on the registration page.

Refunds will be made during or after the conference upon with deducting bank transfer fee, and/or credit card service charges and the cancellation penalties. If payment is made by credit cards, refund will be made to the same credit card. If the payment is made by bank transfer, please inform us of your bank account. In case of any change and/or cancellation, a written notice should be sent to KNT-CT Global Travel Co., Ltd. by email.

Visa

Visa information for entering Japan can be found at the website of the Ministry of Foreign Affairs of Japan, but it is advised to contact the Consular Section of local Embassy or Consulate General of Japan.

Please allow enough time for obtaining visa because it can take one to two months. Visa letters will only be issued to presenters, committee members, and attendees who have paid the registration fee in full except Non-presenter Seniors.

If you need to have necessary documents for visa application, please fill Request Form of MVA2019 Necessary Items For Visa Application.

If you have any further problems, requests or questions, please contact mva2019-visa@mva-org.jp.

Contact Information

For registration and accommodation inquiries, please contact:

MVA2019 Registration Desk, KNT-CT Global Travel. Co., Ltd.
E-mail: mva2019@or.knt.co.jp
Phone: +81-3-6891-9354
Fax: +81-3-6891-9409
Hours: 10:00 am to 5:00 pm JST (Closed on Saturdays, Sundays, and National Holidays. Inquiries received during closed hours are handled on the next business day.)
Postal: Sumitomo-shoji Kanda-Izumi-cho Bldg., 13F 1-13, Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan

Other general inquiries should be forwarded to mva2019-sec@mva-org.jp